Know what every car on your lot is really making you.
Kageflow runs your dealership, from the first WhatsApp enquiry to the signed deal, with stock, costs and VAT books all connected. Built for Southern African car dealers.
Dealer management software that runs in the browser on your phone, tablet or laptop. Nothing to install.
- Day 1Bought from a private sellerR185 000
- Day 1Notional input VAT claimed back−R24 130
- Day 4Tyres and major serviceR6 200
- Day 6Licence and roadworthyR1 450
- Day 7Advertised14 enquiries: 9 on WhatsApp, 5 from portals
- Day 23Sold, VAT includedBank finance approved on day 21R239 900
- Day 23Finance commission (DIC) from the bank+R3 120
- Day 23Salesperson commissionR4 000
Profit on this carAfter VAT, costs and commission
R39 209One car, one record, from enquiry to the books.
Most dealers run the floor in WhatsApp, stock in a spreadsheet and the books in Pastel, and nobody knows a car's real profit until the accountant asks. In Kageflow every step adds to the same record, so the number is right the moment the deal is signed.
Enquiry
WhatsApp messages and portal emails turn into leads, linked to the car they asked about. No enquiry gets lost in someone's phone.
Stock
Scan or type the VIN, take the photos, publish the advert. Every rand spent on the car is added to its cost.
Deal
Quote, value the trade-in and invoice. The trade-in goes straight into stock with its own cost.
Finance
Send the application to the banks, track each answer and record the payout and DIC when the money lands.
Books
Sales, VAT and commission post to the ledger as they happen. Your VAT201 and profit and loss are already done.
Sales, stock, finance and accounts, working from the same records.
Each person sees the part they work on. The owner sees all of it.
Sales floor
Every enquiry answered and every deal tracked.
- Lead inbox for WhatsApp, portal emails, Facebook and walk-ins
- Reply on WhatsApp from inside the lead
- Test drives, follow-ups and quotes on one timeline
- Commission plans per salesperson, worked out on each deal
Stock and the yard
Know what's on the lot and what each car has cost you.
- Add a car in under a minute from the VIN on your phone
- Photos and adverts, with a stock feed for your website
- Recon and every other cost added to the car as you spend
- Stock-take by walking the lot and scanning VINs
Finance and trade-ins
Applications, approvals and settlements without the paper chase.
- Finance applications with every bank submission and answer
- Printable application pack for the banks
- Trade-ins with settlement amounts and notional VAT
- DIC recorded against the car it came from
Accounts and VAT
Proper double-entry books that keep themselves up to date.
- VAT201 return worked out for you, notional input VAT included
- Bank statements imported and matched to invoices and bills
- Supplier bills and payments, with what you owe and to whom
- Profit per car, profit and loss and balance sheet
Ask about any car or customer and get the whole story.
Every car and every customer has a single history: enquiries, test drives, finance, invoices, payments and notes, in date order. Search by name, phone number in any format, VIN or stock number.
Sipho Dlamini
082 555 0143
- Asked about the Hilux on WhatsApp
- Test drive, STK-000214
- Trade-in valued: 2014 Polo Vivo, R62 000
- Finance submitted to two banks
- Approved, R180 000 over 72 months
- Invoice paid, car delivered
Moving from VMG, Pastel or a spreadsheet takes an afternoon.
Export what you have and drop the file in. Kageflow recognises the columns from Sage, Pastel, VMG and Excel exports and checks every row against what's already there before anything is saved.
- Customers matched by VAT number, email, phone or name
- Stock matched by VIN, with opening costs posted to the books
- Duplicate customers found and merged, with all their history
- Opening balances from your trial balance, checked before they post
| From your file | Action |
|---|---|
| Mokoena Motors (Pty) Ltd011 482 3390 | Fill blanks |
| T. Naidootnaidoo@example.co.za | Fill blanks |
| Lerato Khumalo072 310 8841 | Add new |
| MOKOENA MOTORSSame as row 2 | Skip |
Made for how dealers work here.
Rand and SARS VAT
15% VAT, notional input VAT on cars bought from private sellers, and a VAT201 you can file from.
WhatsApp first
Your customers already message you. Kageflow turns those chats into leads and keeps the conversation with the car.
POPIA consent on record
Every contact carries how and when they agreed to hear from you, and private data stays with the people who need it.
Cross-border ready
Buy or sell in US dollars or other currencies, with the rand value posted to your books.
Roles for every desk
Sales sees leads and stock, accounts sees the books, and only owners see the cost of every car.
On the phone in your pocket
Add stock, answer leads and check a deal from the yard. No app to install.
Questions dealers ask
What is Kageflow?
Kageflow is dealer management software (a DMS) for car dealers in South Africa and neighbouring countries. Leads, stock, deals, bank finance applications, trade-ins, commission and full accounting with VAT run in one system, so every car shows its real profit.
Can Kageflow replace VMG?
Kageflow covers leads, stock, deals, finance applications, trade-ins, commission and stock-takes, and adds full double-entry accounting with a VAT201 return, so you don't need a separate accounting package. Workshop job cards aren't in Kageflow yet, so dealers with their own workshop should ask us first.
Can I bring my data across from Pastel, Sage, VMG or Excel?
Yes. Export a CSV from your current system and import it. Kageflow recognises the usual column names, matches customers on VAT number, email, phone or name and vehicles on VIN, and lets you choose to add, update or skip each row before anything is saved.
How does Kageflow handle VAT on used cars?
VAT is worked out at 15%. When you buy a car from a private seller, Kageflow claims notional input VAT on it, including trade-ins, and your VAT201 figures come straight from the posted sales and purchases. Check your VAT treatment with your accountant as usual.
Does it work with AutoTrader, Cars.co.za and WhatsApp?
Enquiries that portals send by email, and messages to your WhatsApp Business number, become leads in Kageflow, linked to the car the buyer asked about. Kageflow also gives you a stock feed for your own website. Sending stock straight to a portal depends on that portal's feed programme, so ask us about the portals you use.
Do I need to install anything?
No. Kageflow runs in the browser on a phone, tablet or laptop. On Android phones you can scan the VIN barcode with the camera; on iPhones you type the VIN.
Is customer data kept private under POPIA?
Kageflow records how and when each contact agreed to hear from you, and limits private information such as ID numbers, finance details and car costs to the roles that need them. How your dealership collects and uses personal information still decides whether you comply.
See your own stock in Kageflow.
Bring your stock list to the demo and we'll import it while you watch, so you see the profit on your own cars instead of sample data.